Figure 1: Flow Chart Illustrating Data Collection
Inventory personnel mileage for road signs inspection is greatly reduced. Paperwork and data entry errors are also significantly reduced, resulting in a saving man hours a day for each person in the field. The time that is saved can be spent performing more maintenance work in the field resulting in an increase in overall productivity.
Time savings for data capture personnel due to the elimination of data entry from paperwork are null, although quality control must be maintained by a supervisor or administrator. Another result is that the road signs become extremely accurate, providing the public with the level of safety that was originally engineered into a section of road.

Using the Asset Management Software built on Trafsoft Road Signs Designs software suite can be summarized as providing inexpensive, accurate, timely, and reliable information updates while supplying users with the necessary information in the field for performing their tasks at the highest level of accuracy and efficiency.

The RSD Project manager is a tool to manage sign design projects.

The project manager allows one to group multiple RSD signs against a project. Once the designs are linked it provides the following information with regards to the project. Total area for all signs in the project. Total number of supports needed for signs in the project. The design provides information of the number of support the spacing’s between the support effective areas used to calculate the number of support etc.

RSD (Road Signs Design) and the project manager are integrated when user selects a sign in the project it can be displayed in RSD. This eliminates the user from browsing the file structure to locate a previously designed sign. The search function allows searching signs by destinations, routes etc. This is also a time saving method as the user once again does not have to search the file structure and can simply type destinations to find the design, if sign is edited the changes are also applied to the sign in the project.

Other features include placing a design spatially on the map. Showing signs in the project on a map.
Quantities of material excel export.

An entire project software suite for:
i. Data / inventory capture;
ii. Control of Detail Designs with Trafsoft’s Road Signs Design software (RSD)
iii. Extracting any report needed, to clients’ needs;
iv. Exact knowledge of materials needed;
v. Schedule of quantities for tender purposes;
vi. Performing the control of payment certificates;
vii. Continued maintenance and as-built data.

The following is the flow of work that is envisaged to be used for projects of Local authorities:
1. Receive Instruction via e-mail to survey a specific route;
2. Identify the scope, i.e. how many intersections etc. prepare standard diagrams for onsite evaluation;
3. Plan day to visit site, app on device will enable the following;
a. The GPS co-ordinate, and Sign ID no;
b. Take a picture of the existing sign;
c. Input the current size of the sign-should automatically pull through the item for dismantling on the Bill;
d. Input the current text height;
e. Input the current height of Pole 1 Pole 2 Pole 3 Pole 4 of the sign from the bottom of the sign, this will now determine the new pole length with the new sign height rounded to the either 3,6 meter or 6,0 meter, input for the 100mm should say if it is 2mm or 4mm thickness, and should automatically pull through to the bill under the supports;
f. Input the distance from the edge of tar to the edge of the sign;
g. Input quantity of clamps and size of clamp either P1118 or P1120 or Bolt M10x90 or M10x125mm;
4. Design Road sign using RSD, this will then pull through to Bill in the different caterogeries, + Extra over for Background, and Extra Over for lettering;
5. Place sign on an intersection layout for installation purpose;
6. Drawing to be sent to authority for approval;
7. Once approval received generate quote on each sign according to Bill of quantities;
8. Generate production order to manufacture sign;
9. Take a photo when sign is completed;
10. Wait for approval;
11. Generate Installation instruction, Picture not drawing of the sign, length of poles required, holes to be excavated, quantity of clamps and bolts and nuts, cement;
12. Take a picture of the traffic accommodation set up, installed sign, Back and front;
13. Generate a pay certificate at the end of the month with Tabs in Excel summarizing each route or intersection;
14. Attach commercial invoice;
15. All inputs to be transferred to a spreadsheet as as-built.

The Software Suite that puts all your sign data, pictures, documents in one place. Get data and reports you need in seconds; letting you spend time improving safety and reducing liability instead of looking for information.
Ø Manage signs straight from the map
Ø Sync data straight right from the field
Ø Ensure Retroreflectivity Standards Compliance

CONSOLE

 GIS Map

See the signs you want right on your map. No more searching for signs that need replacing

 View Sign Details:

View any data on your signs and view their Detail design and relavant documents:

View Sign System Design Details

View accurate placement of signs in a automatically drawn layout plan

Sign Maintenance Tracking:

See what was done, by who, and when for any of your signs and supports

Export / Import your Data:

Export / Import to popular formats example Excel, GIS Shp’s and XML.

Manage your Costs:

See and get reports on all costs associated with your signs & supports. Excellent for budgeting and cost control. Create work orders on long or short-term contracts. Manage your payment certificates.

Sharing with the Team:

All data is in one central database so anybody on your team can access the most up-to-date data and reports.

Retro-Reflectivity Tracking:

Track your reflectivity inspection, and view all non-compliant signs right on the map.

Import from the Field:

Use RSC with an Android Device to collect data, and then easily synchronize into your electronic secure database.

Unlimited Reporting:

Use pre-made reports.

Customizable:

Modify the data fields to your needs. 

Figure 1: RSC (Road Sign Capture) Screenshots of attributes from Samsung S6

Figure 2: Previous Systems (iPad App Screenshots of attributes for database)

Capturing Bus Shelter info For the City of Cape Town

Figure 3 : Screenshots of Management Tool Viewer/ Editor Desktop Software for database